In Exchange Online, there's a limit to the number of journal rules that you can create. Journaling mailbox: Specifies one or more mailboxes used for collecting journal reports.Journal recipient: Specifies the SMTP address of the recipient you want to journal.Journal rule scope: Defines which messages are journaled by the Journaling agent.The following are key aspects of journal rules: As a more modern compliance solution, they aren't restricted to just email but can also manage today's array of communication and productivity apps, such as Microsoft Teams. You don't have these additional administrative overheads when you use Microsoft 365 retention and other Microsoft Purview compliance solutions that keep the data within your tenant.
It will be your responsibility to monitor and follow up on any non-delivery receipts to the journaling mailbox that can occur because of external and dependent services. Journaling is an older feature from Exchange that moves data outside Microsoft 365, so you must take extra precautions to secure it and also resolve any duplication that might result from this solution. Configure journaling to store that data outside Exchange.
However, some organizations might need to use a third-party solution to receive a copy of emails for storage or other scenarios.
#My journal courier archive
When possible, we recommend that you use Microsoft 365 retention to archive and manage data in-place to meet your compliance requirements. They are no longer available in the new Exchange admin center. Please refer to the Microsoft 365 security center and the Microsoft Purview compliance portal for Exchange security and compliance features.
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